Graduate Student Travel Grants
- Saturday, April 15, 2017 by 4:00 PM EST to cover conference attended between April 1, 2017 through October 31, 2017
- Wednesday, November 15, 2017 by 4:00 PM EST to cover conference attended between November 1, 2017 through June 1, 2018
All incomplete applications will be automatically disqualified. A completed application consists of the following:
- Write the Abstracts and Significance Statement sections. Criteria below.
- Prepare your Budget. Criteria below.
- Complete the Application Form (see SurveyMonkey link)
The application form consists of contact information for the applicant, mentor, conference details, a scientific abstract, a lay abstract, a significance statement, a budget, and an applicant digital signature.
- Discuss the application items with your faculty mentor.
- Obtain the necessary signatures for the Faculty Mentor Acknowledgment Form.
- Scan the Faculty Mentor Acknowledgment Form.
- Submit the Faculty Mentor Acknowledgment Form via the form below.
Note that failure to adhere to the requirements will result in your application being automatically disqualified.
Any IUSM graduate student located in Indianapolis and enrolled in one of the basic science research PhD or masters graduate programs (see list below) who is presenting a paper or poster at a conference, as the first author, is eligible to apply under the eligibility requirements and restrctions indicated below:
The IUSM graduate student must be a student in one of the following PhD or masters programs: Anatomy & Cell Biology (research track PhD or MS only), Biochemistry & Molecular Biology, Biomedical Engineering (MSTP students only), Cellular & Integrative Physiology, Medical & Molecular Genetics, Medical Neuroscience, Microbiology & Immunology, Pathology, Pharmacology, or Toxicology. Students that do NOT qualify for this award include: Anatomy Education Track PhD Students, graduate certificate students, MD students (unless enrolled in a graduate program identified above with the IUSM), IUSM students that are not in Indianapolis, and any other student not identified above.
NOTE: second authors may be considered under extenuating circumstances outlined in the Significance Statement, if they too are presenting.
- The research for this presentation must have been done while you were a student at IUSM. You must be a current IUSM graduate student to receive an award, and travel must be completed while you are a student.
- You may only submit an award application for one conference per competition. Applicants applying for more than one conference will be automatically disqualified. Award money may only be applied towards conferences cited in the application.
- You may only submit an award application for one presentation per competition. If you are giving multiple presentations at one conference, please apply with the strongest Abstract. If multiple presentations are given at one conference, it should be noted in the Significance Statement.
- Only one person can be first author and be presenting a talk or poster. We will only accept one application per presentation. Preference will be given to the applicants who are the first authors on their Abstract (see above).
- You may only apply if you will be traveling during the dates specified for the current competition.
- If you receive the award: You must show proof of attendance at the conference to receive award. Please contact your departmental staff member to make your travel arrangements and give you instructions. The staff member should contact the Graduate Division for the account number. Please be sure to save all conference registration receipts, airline, and/or hotel receipts for any reimbursements. These will need to be submitted to the department staff making your travel arrangements.
Be sure to include all parts of the application and answer all questions. Failure to adhere to the guidelines will result in disqualification. When completing the application form, use only the space provided.
Describe the research you will be presenting, including a brief justification of your research (why this study is important), methods, and results as applicable. This section is comprised of two parts:
- Scientific Abstract: This abstract should be close to the final draft that will be submitted to the conference. The scientific abstract will be used to evaluate the student's expertise in their field and the quality of work that will be presented at the conference. This abstract should be no more than 2,000 characters (this includes spaces). Those longer than 2,000 characters will be immediately disqualified.
- Lay Abstract: Be sure to put your abstract in "layman's" terms- in most cases the abstract submitted for conference acceptance will be too technical and will need to be rewritten. Excessive technical terms, jargon, and acronyms should be avoided. Do not copy and paste the scientific abstract directly into the lay abstract box as significant points will be deducted from your score. The abstract submitted for the travel grant competition should be clear and understandable to any IUSM grad student (NOTE: Students from the applicant's department will not be evaluating their application, so the abstract should be general enough for any grad student to understand). This abstract should be no more than 2,000 characters (this includes spaces). Those longer than 2,000 characters will be immediately disqualified.
- DO NOT include references in the abstract as it takes away from allowed characters.
Briefly indicate the significance of your research to medical health. Describe the significance of your attendance to this conference to your career. Do not include any identifying information in the abstract and significance statement responses (including lab name). The Significance Statement should be no more than 2,000 characters (this includes spaces). Those longer than 2,000 characters will be immediately disqualified.
***Please note that the Abstract and Significance Statement will be evaluated partially on the quality of the applicant's writing, so please use proper grammar, spelling and language.***
We ask for a budget primarily to aid us in requesting funds for this travel award program to illustrate the financial need of graduate students. This information will not be a factor in the judging of your application. If awarded, maximum travel funds will not exceed $1,000 and the amount awarded, if selected, will be based on merit.
Budget fields must be rounded to the nearest whole number and should include:
- Travel - Airline Ticket or Ground
- Conference Registration Fee
- Lodging Costs
- Per diem
Digital Signature of Applicant
Any application that is not digitally signed by the applicant will be automatically disqualified.
Faculty Mentor Acknowledgment Form
Any application that does not contain a completed Faculty Mentor Acknowledgment Form signed by the faculty mentor will be automatically disqualified. lf your advisor is unavailable for an extended period of time (e.g., on sabbatical), the application form may be signed by your department head or another committee member, but this should be noted on the application form.
- The judging committee consists of graduate student representatives from various departments in IUSM. Each application will be independently evaluated by 3-5 of these representatives.
- Applicants may not serve as judges for their own application.
- Applications will not be judged by students in the same department as the applicant.
- The Abstract will be judged on grammar, spelling, structure, content, and quality of writing. Factors considered in judging the Abstract include a clear demonstration of the relevance of the research and structure. Factors considered in judging the Significance Statement include the relevance of attending this conference to your career and the relevance of your research to medicine. Other extenuating factors will be considered in evaluating the Significance Statement.
- Please note that while both the Abstracts and the Significance Statement are important, the Abstracts will be weighted more heavily in judging.
- Decisions will be rendered by the end of November and end of April.
- The committee may choose to award the funds as they see fit meaning one or more applicants may receive funding, and the amount awarded may vary by applicant.
- For more details, see scoresheet.